Despite IT Efforts, Corporate P2P Use Rampant

IT managers just aren't getting the message across when it comes to stopping employees fromdownloading music, videos and movies on the corporate network.

''Whatever IT has been doing to date to warn against this, hasn't been sufficient,'' saysGordon Haff, an analyst with Illuminata, an industry analyst firm based in Nashua, N.H.''Perhaps warnings haven't been explicit enough. Perhaps more technical approaches areneeded since it seems you can't depend on individuals doing what they're told.''

And the numbers back up the analysts' warnings that Peer-to-Peer (P2P) applications arestill plaguing corporate networks, clogging up bandwidth, slowing employee productivity andleaving companies wide open to myriad lawsuits.

AssetMetrix Research Labs, an IT asset analyst firm based in Ottawa, Canada, reports todaythat a recent study found that P2P applications were found in 77 percent of all companies.The report also notes that some companies have P2P applications on as many as 58 percent oftheir PCs, and no company with more than 500 PCs was found to be P2P free.

''In the wake of recent announcements by the Recording Industry Association of America, theissue of file-sharing applications is becoming a prime concern for corporations,'' says PaulBodnoff, president of AssetMetrix. Bodnoff points out that a recent US Federal court rulinggives the RIAA the subpoena power to force an ISP to identify a subscriber who has beenidentified downloading copyrighted material, whether movies, music or software programs, using P2P applications.

AssetMetrix' report also notes that a company with 1,000 PCs may have more than 80 users ofP2P applications, with hundreds of Gigabytes of downloaded and potentiallycopyright-infringing music, movies and software.

''Everybody is doing it and it's a huge risk,'' says Dan Woolley, a vice president atnetwork security company SilentRunner. ''They don't have the high-speed networks at home, sothey do it at lunch or when the boss is away. You can find a lot of people spending a lot oftime downloading things from the Web.''

And Woolley adds that it's an issue of lost productivity, copyright violations and wastedbandwidth. And if employees are downloading pornography, it raises sexual harassment issues.

''How many people never use the office telephone to call home,'' says Woolley. ''Peopledon't look at it as abusing corporate resources but they're tying up the network.''

Woolley and Haff agree that it's long past time for companies to set up strict policiesabout using P2P applications for non-work-related activities, and for Internet usage ingeneral. They also recommend making sure employees are educated about the problems they cancause the company, as well as about the policies in place and the punishments related tothem. And they also recommend installing software that block ports or scan PCs to keep P2Papplications off the corporate network.

''You would have thought the word would have gotten out a bit better by now,'' says Haff.''If the usage is as widespread as it appears, then this is a real problem.''